Personal information handling agreement
White One Plus Inc.
Regarding the acquisition of my personal information by White One Plus Co., Ltd.,
Understand the following contents stipulated,
White One Plus Co., Ltd. handles personal information in various forms on websites and advertisements.
Personal information obtained from customers through business activities and personal information of our employees (hereinafter referred to as "personal information") are very important information assets for our company.
We recognize that ensuring the protection of such personal information is an important social responsibility of our company. Therefore, in order to comply with laws and ordinances regarding the protection of personal information, national guidelines and other norms, and to handle personal information accurately and in good faith, we always keep the following matters in mind and take full care to protect your personal information. I will do my best.
1) All employees recognize the importance of protecting personal information, and within the scope of carrying out our business purpose, we will acquire, use and provide it by legal and fair means. In addition, we will not do anything about the non-purpose use of personal information. If it becomes necessary to use for a purpose other than that, we will use it after obtaining a new consent for the purpose of use.
2) We will comply with laws and regulations concerning personal information, national guidelines and other norms (hereinafter referred to as "laws") and personal information protection management system, and handle personal information in good faith. In addition, we will strive to keep abreast of laws and regulations, and will keep all employees (hereinafter referred to as "employees") engaged in our business informed and comply with them.
3) We will take reasonable safety measures and preventive measures in terms of technology and organization against the risk of leakage, loss or damage of personal information. In addition, we will conduct regular inspections and promptly correct any discovered violations, incidents and accidents, and implement preventive measures against weaknesses. We will thoroughly provide safety education to employees and business partners.
4) As soon as we receive your complaint and consultation regarding our handling of personal information and personal information protection management system, we will respond appropriately and promptly. In addition, we will establish and maintain the system and procedure to maintain a system that can respond appropriately at all times.
5) In order to properly use personal information and to thoroughly protect it, we will monitor and audit the status of compliance with internal regulations, strive to find violations, cases, accidents and weaknesses, and carry out reviews by management. By reflecting this in our management policies and internal regulations, we will continuously review and improve our personal information protection management system. In addition, regarding improvements, we will comply with laws and regulations and JISQ15001.
Handling of personal information
White One Plus Co., Ltd. (hereinafter referred to as the "Company") will inform you of the details regarding the handling of your personal information as follows.
1. Personal information we hold and purpose of use
We use personal information entrusted to us by our customers for the following purposes in our business activities.
Planning, manufacturing, import/export, sales, development and deployment of EC sites for cosmetics, health foods, pharmaceuticals, quasi-drugs, sundries
Purpose of use
・Providing products, services, announcements and mediation in each business
・Questionnaire survey on various businesses, for answering inquiries from customers
・To enhance products and services in each business and provide them to customers
・To achieve the purpose of concluding a contract based on the personal information acquired with the contract
・To respond to questions, opinions and requests from customers
・In addition, in order to properly and smoothly perform transactions with customers, contracts, payments to financial institutions, etc.
・Name and address etc. for inquiries and deliveries accompanying the performance of contract work
2. Protection of personal information
We will take necessary and appropriate measures to protect your personal information from loss, loss or damage.
3. Provision of personal information to a third party
We will not provide personal information to a third party without the consent of the person in advance.
However, in the following cases, please note that personal information may be provided to a third party without the consent of the person in advance.
a) When required by law
b) When it is necessary to protect the life, body or property of a person and it is difficult to obtain the consent of the person.
c) When it is necessary to improve public health or promote the sound development of children, and it is difficult to obtain the consent of the person.
d) In the case where a national institution, a local public entity, or an outsourced person thereof needs to cooperate in carrying out the affairs stipulated by laws and regulations, and with the consent of the person concerned When there is a risk of hindrance
4. Consignment of personal information
We do not entrust personal information to a third party without obtaining the consent of the person in advance.
5. Disclosure of personal information
Customers can request the Company for disclosure, correction/addition/deletion, and veto right to use/provide.
The procedure and details are as follows.
a) Business name
White One Plus Co., Ltd.
b) Personal Information Protection Manager
c) Personal information subject to disclosure/purpose of use
Client information/contact on business transaction, report, contact about our business, report, contact from our company
Personal information of employees (including retirees)/Employee personnel/labor management, business management
Contact Personal information of inquirer/Access to inquiries by email, phone, etc.
Access to personal information of applicants for employment/email, phone, etc. regarding employment
d) Handling complaints
e) Disclosure request procedure
At our company, the person in charge of complaint consultation will respond to inquiries regarding personal information.
We will accept it by submitting a request for disclosure etc. to the window by e-mail. As a general rule, we do not accept verbal requests over the phone.
*We will use the submitted documents, etc. only to the extent necessary to respond to the request, such as contacting the person concerned about the request for disclosure, suspension of use, etc.
*If the documents you submit do not allow you to complete the procedure due to unclear points, etc., we may contact you using the contact information provided on the invoice.
*We will discard the entrusted documents as soon as we have answered the request for disclosure, suspension of use, etc.
[Identity confirmation method in case of request by the person and agent]
Identification card issued by public institution with name and address (driver's license, passport (passport), basic resident register card with photo, health insurance card or alien registration card, and resident Please attach (a copy of the vote, etc.) to the e-mail with a fax, mail, or PDF file and send it to the complaint counselor.
No fees will be collected for disclosure requests.
In addition, please note that we cannot support the following cases.
If we decide that we cannot respond, we will notify you with the reason.
・If you cannot verify your identity
・When making a request by an agent other than the principal, if the status, authority, etc. of the agent cannot be confirmed.
・If there are any deficiencies in the required documents
-If the requested personal information does not correspond to the personal information to be disclosed.
・When there is a risk of harming the life, body, property or other rights and interests of the person or a third party
・When there is a possibility that it will significantly hinder the proper implementation of our business.
・When it violates other laws and regulations.
6. About voluntary entry items
Providing your personal information to us is voluntary. However, if you do not provide personal information, we may not be able to carry out the above purposes and may not be able to properly use our services.
7. Contact window
For inquiries about various services and our company, please see our website at the following URL.
For requests for disclosure, correction, suspension of use, suspension of provision to third parties, or any other questions, please contact the following.
White One Plus Co., Ltd.
OHNO BLD 4F 1-21-5, Ebisu Nishi, Shibuya-ku, Tokyo 150-0021, Japan
Personal Information Protection Officer: Toshiyuki Sato
Date of establishment: May 1, 2018
Date of last revision: July 1, 2nd year of Reiwa